Free tool
IT asset label generator
Print QR asset tags on UK A4 label sheets from a spreadsheet, with lifecycle status on the label and an asset register you can export.
Two things are wrong with every free asset tag generator: they print on US Letter sheets nobody in the UK can buy, and they treat a label as a barcode with a number under it. An asset tag is an inventory record you can hold. This one prints to real Avery A4 geometry, carries the asset's lifecycle state on the face of the label, and hands you back the register as a file, which is what an auditor asks for under ISO 27001 A.5.9 and A.7.14.
Nothing leaves your browser: An asset register is a list of what your organisation owns and where it sits, so it does not leave this browser. Import the spreadsheet, print the sheet, export the register: none of it is uploaded, and the page is served with a Content Security Policy whose connect-src 'none' rule blocks fetch, XHR, WebSocket, EventSource and sendBeacon. Open your developer tools and watch the network tab while you work. A policy inside the page cannot stop you copying the result somewhere else, so what you do with it afterwards is yours to protect. Refreshing the page loses your work.
1. Build the list
Generate a run of tags
Or import your register
A CSV with a header row. The tool looks for columns named id, asset id, tag or serial, plus description, owner, location and status where present. The file is read in your browser and never uploaded.
2. Choose the sheet and what the code carries
Label sheet
What the QR code contains
Keep the payload boring. An asset label outlives your custody of the machine and will be photographed by people you have never met, including whoever handles its disposal. Encode an identifier, or a URL on a domain you control. Never the owner’s name, the serial number of a device still holding data, or anything you would not put on a postcard.
Generate a run of tags or import a register to begin.
Supported label sheets
Positions are laid out in millimetres from each sheet’s published geometry, not scaled from a US Letter template, which is the usual reason a free generator prints half a millimetre out and drifts further down the page. Equivalent product codes are listed because the same geometry is sold under a different number depending on whether the sheet is for a laser or an inkjet printer.
| Sheet | Label size | Layout | Also sold as |
|---|---|---|---|
| Avery L7160A4 21 per sheet. The default choice for IT asset labels: enough room for a scannable code and a readable identifier. | 63.5 × 38.1 mm | 3 × 7 | J8160, L7160-100 |
| Avery L7163A4 14 per sheet. Wider, so it carries a longer description alongside the code. | 99.1 × 38.1 mm | 2 × 7 | J8163 |
| Avery L7654A4 40 per sheet. Suits smaller equipment where a full-size label will not sit flat. | 45.7 × 25.4 mm | 4 × 10 | J8654 |
| Avery L7651A4 65 per sheet. The smallest practical size: code only, with the identifier beneath it in small type. | 38.1 × 21.2 mm | 5 × 13 | J8651 |
| Avery 5160US Letter 30 per sheet, US Letter. Included for anyone printing outside the UK. | 66.7 × 25.4 mm | 3 × 10 | 8160, 5960 |
Print one sheet on plain paper and hold it against a real sheet before you commit a box of labels. Printer margins vary by a millimetre or two between models and no generator can know yours. That is not a disclaimer: it is what anyone who has printed labels before does automatically.
What belongs on an asset label
A label is the one part of your inventory that leaves the building attached to the hardware. It will be read by a courier, a recycler, and whoever buys the device at auction three years from now, none of whom you have vetted. Design it for that reader rather than for the person at the desk today.
Put on it
- An opaque identifier. A sequence that means nothing outside your inventory. It should be readable by eye as well as scannable, because the scanner is never to hand when the label has been scuffed.
- Lifecycle state. Where the asset is in its life, so the person holding it can see whether it has been wiped without access to a system they cannot reach.
- A location or team, if it helps. Useful for a stock count. Drop it for anything that moves.
Keep off it
- The owner’s name. It identifies a person to anyone who picks up a lost laptop, and it is wrong the moment the machine is reassigned.
- Serial numbers and service tags. These authenticate warranty and support calls. Printing one on the outside hands that to whoever photographs it.
- Unauthenticated links. A URL is fine if the system behind it asks who you are. A URL that returns asset details to anyone who scans it has turned every label into a public API for your estate.
Why the disposal status is the point
ISO 27001 A.5.9 wants an inventory of information and associated assets. A.7.14 wants secure disposal or re-use of equipment. The gap between the two is the period nobody owns: the machine has left the desk, it is stacked in a cupboard or on a pallet, and the only person who knows whether the drive has been wiped is not in the building. Findings in that gap are common and awkward to answer after the fact, because the evidence walked out with the hardware.
A tag carrying the state travels with the asset. The exported register carries the same value, so the sheet you printed and the spreadsheet you keep agree with each other, which is most of what an auditor is checking. It is also what an IT asset disposition contractor needs at collection: a pallet of unlabelled equipment gets a certificate listing serial numbers you then have to reconcile against your own records by hand.
- In service
- In store
- Awaiting repair
- Awaiting disposal
- Data wiped
- Disposed
Labelling is the easy half
Tagging an estate takes an afternoon. Keeping the register true for three years takes a process, and that is the part audits actually test. If you are working towards certification, the Annex A browser sets out what A.5.9 and A.7.14 expect and builds the Statement of Applicability that records your position on both.
Common questions
›Which label sheets does this print on?
Avery L7160 (63.5 × 38.1 mm, 21 per A4 sheet) by default, plus L7163, L7654 and L7651, and the US Letter 5160 for anyone printing outside the UK. Positions are laid out in millimetres from the published sheet geometry rather than approximated, and every equivalent product code is listed so you can match what you have. Print one sheet on plain paper and hold it against a real sheet before committing a box: printer margins drift by a millimetre or two and no generator can know yours.
›What should the QR code actually contain?
The asset identifier, and nothing else, unless you have a reason. A label outlives your custody of the machine: it will be photographed by a courier, a recycler and whoever buys the device at auction. Encoding a URL into your own asset system is reasonable if that system requires authentication. Encoding a serial number, an owner's name, or anything you would not write on a postcard is not.
›Why put disposal status on the label?
Because that is where it survives. ISO 27001 A.5.9 wants an inventory of information and associated assets, and A.7.14 wants secure disposal or re-use of equipment; the gap between them is the period when a machine has left the desk but not the building. A tag reading 'Awaiting disposal' or 'Data wiped' travels with the hardware, so the person holding it can see its state without opening a system they cannot reach.
›Do I need special label paper for asset tags?
For office equipment on a two-to-three year refresh, plain laser labels are usually adequate. For anything handled, heated or cleaned, plain paper labels lift at the corners within months, and a tag that has fallen off is an asset that has left your inventory. Polyester or vinyl labels in the same sheet geometry cost a few pence more each and are what you want on laptops, network equipment and anything in a workshop.
›Can I import my existing asset spreadsheet?
Yes. Export it as CSV with a header row and drop it in. The tool looks for an identifier under any of id, asset id, asset tag, tag or serial, and picks up description, owner, location and status where they are present under common variations. Up to 500 rows at a time, which is four sheets short of a ream and about as much as anyone labels in one sitting.
›Is this an asset management system?
No, and it is worth being clear about that. It generates labels and gives you back a register as a file. It does not store anything, track changes over time, or tell you when a machine was last seen. For a small organisation a labelled estate and a maintained spreadsheet is a legitimate answer; past a few hundred assets it is not, and the honest recommendation is a real inventory system with this used only to print the tags.
When you need more than a tool
ISO/IEC 27001 Implementation and Remediation
Full-cycle ISO/IEC 27001 consultancy: gap analysis, ISMS implementation, remediation of failed audits, and internal audit cycles, led by a Lead Auditor with six programmes taken through certification.
Plan your certification
